SAN JOSE FAMILY CAMP RESERVATION INFORMATION

Four Ways To Register

1. Pre-Registration
2. Mail-In Registration
3. Walk-In Registration
4. Fax-In Registration

The 2008 Early Registration Process
Alert: NEW LOCATION for Family Camp Office

1850 Fallbrook Ave. San Jose, CA 95130

San Jose Family Camp welcomes you to another great summer camping season that will operate this year from June 13th through August 10th.

In order to keep the process as equitable as possible we will continue the early registration (same as pre-registration just a new name) process of a random drawing for 2008.

Step One: Call for Random Code

• Please call the Family Camp Office at (408) 277-4666, and leave a voicemail message OR send an e-mail to: familycamp@sanjoseca.gov that includes:

1. Your name (and up to 5 other families/parties* for a maximum of 6 tent reservations); and
2. Phone number and/or e-mail address, if available.

(Please refrain from leaving multiple messages and/or e-mail, as all calls and e-mails will be processed in the order they are received. Duplicate messages and/or e-mails will be assigned same group code.)

TIP: Individuals wishing to coordinate more than one party of 6+ reservations should immediately call back or e-mail the additional names referencing the main contact of the first call/e-mail. This will facilitate all parties being placed in the same code. If we do not immediately receive a call back, your parties may not be able to be placed into the same group code. Thank you.

• Staff will then return calls (via phone and/or e-mail) the next business day to issue a code that will be used in a random drawing. This call confirms your participation for early registration. If you have included other names in your phone message for additional tent reservations, your entire party will be given the same code in order to keep the party together during the registration process.

Step Two: Obtain March 8th Appointed Time

To continue to ensure a fair and random process, there will be a drawing conducted by staff to determine the order and approximate time you and/or your party* should report on Saturday, March 8th, to register at the  relocated San Jose Family Camp Office.

 

NOTE: NEW LOCATION 1850 Fallbrook Ave. San Jose, CA 95130 San Jose Family Camp staff will notify each party contact with the estimated appointment timeframe. Note that within each timeframe, your entire party will be processed along with others assigned to the same group code and registration time.

Step Three: March 8th Early Registration

• On the early registration day, it is recommended that each party arrive half an hour prior to the assigned time in order to coordinate attendance of the individual tent registrants and participate in a random on-site drawing within your appointed group code. This drawing will determine the order in which parties within the same registration time will enter the Registration Room. Groups, consisting of multiple registrations, will be scheduled throughout the day at 15-minute intervals. The first groups will arrive at 6:30 a.m. for registration at 7:00 a.m. This event is listed on the application with an ending time of 1:00 p.m., this is an estimated time and may exceed listed time depending on number of requests.
  
  Note: There will still be a limit of one tent request per application, per adult. If the adult representative for each of your parties' tent reservations is not present upon entering the reservation room, those families/parties will have the choice of registering individually or bumping to the next time slot upon arrival of the full party. If a family/party wants to register with another family/party who received a different group code, the earlier family/party can request to be included with the later party's group code drawing.
  
  Of course, as always, the "Friends of San Jose Family Camp" will be at registration to help out with any questions you may have concerning registration  and also issuing out free coffee and donuts to all those blurry eyed, early risers, that are soon to be campers. The Friends will also be selling Raffle Tickets for a wide variety of luxurious prizes including a stay at the Hilton Hotel in San Jose and premium varietal wine from Lunardi's Market. In addition, the Friends will be accepting donations for new milk dispenser that meets upgraded National Sanitation Foundation standards.

Reminders:

It is recommended that family/parties arrive 30 minutes prior to your appointment time to locate parking and to join your assigned group.

San Jose residents must bring proof of residency (original utility bill, property bill), which will be mailed back along with your reservation confirmation.

* Definition of "party" = Up to six (6) tent reservations registering at the same time. One (1) adult representative per tent reservation must be present in order to register.

 

 

Registration Reminders

Completed applications will be accepted from adults only. One tent request per application, per adult.

• Applications and cancellation policy acknowledgment must be signed.
• Fax reservations accepted with credit card payment only.
• Reservations are confirmed upon receipt of the deposit.
• A deposit of 35% or $50 (whichever is greater) must accompany the application.
• Proof of residency must accompany application.
• Make checks payable to the City of San Jose. Visa, MasterCard, and Discover cards are also accepted.
• Campers staying one or two nights must pay in full at time of registration. A surcharge of 10% will be added to any stay less than three nights unless the reservation is made less than two weeks prior to arrival date.
• To guarantee tent space and meal service, additions to your party must be requested at least one week prior to arrival at camp.
• A service fee of $20 is charged for every change in your reservation after it is processed. This fee will also be applied to additions made less than one week prior to your arrival at camp.
• Reservations are non-transferrable.
• Reservation changes and/or cancellations must be presented in writing.
• Maximum of six (6) campers per tent.
• NO PETS ARE PERMITTED AT CAMP.